4215- PERSONAL ASSISTANTS AND OTHER SECRETARIES

Job Title: 

PERSONAL ASSISTANTS AND OTHER SECRETARIES

Alternate Titles: 

Executive assistant,PA-secretary,Personal assistant,Personal secretary,Secretary

Job Description: 

Personal assistants and other secretaries provide administrative and secretarial support to individuals, departmental or management teams within organisations.

Education: 

There are no minimum academic requirements, although entry to professional secretarial courses typically requires GCSEs/S grades. NVQs/SVQs are available in Administration at Levels 2, 3 and 4.
Refer The S/NVQ framework for more details

NS-SEC: 

The simplified NS-SEC analytic class for this code is 3
The simplified NS-SEC operational category for this code is 7.1
Refer The National Statistics Socio-economic Classification for more details

Tasks: 


  • acts as a first point of contact for a manager or team with colleagues and people from outside organisations, fields telephone enquiries, takes and passes on messages;
  • arranges appointments, keeps business diary, organises travel arrangements, makes reservations and organises a variety of functions;
  • opens, sorts, distributes and files correspondence (in hard copy and electronic) and deals directly with routine correspondence;
  • uses appropriate software to produce correspondence, memoranda, reports, presentations and other documents from drafts, handwritten copy or by transcribing dictation;
  • arranges and attends meetings, takes minutes and prepares records of proceedings;
  • translates documents and liaises with overseas clients and suppliers.
International Careers(ISCO): 
Similar O*NET Careers (USA) : 
Source Of Info: 

Office of National Statistics UK