3343-Administrative and executive secretaries

Job Title ( International classification ): 
Administrative and executive secretaries
ISCO Code: 
3343
Job Description: 
Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
Tasks: 

Main Tasks include -

  • (a) drafting administrative correspondence and minutes
  • (b) obtaining, proposing and monitoring deadlines and follow-up dates
  • (c) screening requests for meetings, scheduling and organizing meetings and travel arrangements
  • (d) assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders
  • (e) liaising with other staff about a range of matters relating to the organization?s operations
  • (f) writing and answering business or technical letters and other similar correspondence
  • (g) preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment. (h) supervising the work of clerical support workers.
Inclusions: 

Examples of the occupations classified here:
- Administrative secretary
- Correspondence assistant
- Personal assistant
- Court reporter
- Executive assistant

Exclusions: 

Some related occupations classified elsewhere:
Secretary (general) - 4120
Medical transcriptionist - 3344

Careers ( UAE Standards ): 
Careers ( Pakistan Standards): 
Careers (Singapore Standards):